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  • General Guidelines for Conduct of the Match 

    SECTION I:  THE MATCH PROCESS 

    The Match is unique to the participating schools in the State of Texas.  No other group of medical schools in the U.S. has a comparable process for selecting their entering class that also includes a method for limiting the number of positions an applicant may hold at one time. The selections are made from lists of applicants considered acceptable by the respective schools as a result of an evaluation process. The process is conducted in a spirit of cooperation and trust among the participating schools and respect and consideration for the applicants and their choice of schools. 
    The Match is the final step in the process of extending initial offers of acceptance for each participating medical school’s entering class.  The process for extending offers of acceptance is as follows: 

    • Formal offers of acceptance to the restricted Early Decision Programs at Texas Tech University HSC-Lubbock and UNT – Texas College of Osteopathic Medicine will be extended no later than September 15, 2019.  These applicants are not included in the match. 
    • Formal offers of acceptance to non-Texas residents, MD/PhD, DO/PhD, MD/MBA and FMAT candidates may be extended on or after October 15, 2019.  These applicants are not included in the match and may receive offers from more than one school. 
      • A participating institution may extend offers of acceptance into its combined MD/PhD, DO/PhD, and MD/MBA program at any time between October 15, 2019 and the beginning of orientation.  See policy below regarding offers extended after May 15.   
      • An MD/PhD, DO/PhD, MD/MBA or FMAT applicant who receives dual degree offers of admission from more than one participating school must choose the one school that he/she prefers and withdraw from the other school(s) in accordance with the terms of the acceptance and AAMC Recommendations for Medical School and MD/PhD Applicants.  Failure to follow this policy may result in withdrawal of acceptance from any of the participating schools. 
      • By April 30 of the matriculation year, each applicant holding multiple dual degree offers of acceptance must choose the specific school or program in which he/she prefers to enroll, and withdraw from all other schools or programs from which acceptance offers have been reviewed. 
      • By April 30 of the matriculation year (April 15 for schools whose first day of class is before August 1), each non-Texas resident holding multiple offers of acceptance must choose the specific school in which he/she prefers to enroll and withdraw from all other schools from which acceptance offers have been received. 
    • Formal offers of acceptance to participants in any special or assured admission program (excluding JAMP) may be extended on or after October 15, 2019.    Except for those programs that allow participants to apply to other schools, a school may withdraw an assured acceptance agreement from an applicant who applies to other participating schools.  Except as noted below, Special/Assured program participants may not apply to other schools.   

    Special/Assured Admission Programs Include

    • Texas A&M HSC COM Partnership for Primary Care Program (not included in match) 
    • TTUHSC/TTU Austin College Early Acceptance to Med School (not included in match) 
    • TTUHSC/TTU Honors College Early Acceptance Program (not included in match) 
    • TTUHSC/TTU Undergraduate to Medical School Initiative (not included in match) 
    • TTUHSC/TTU West TX A&M Early Acceptance to Med School (not included in match) 
    • UNTHSC Medical Science Program  (may apply to other schools) 
    • UNTHSC Early Medical School Acceptance Program 
    • UTMB Early Medical School Acceptance Program  (may apply to other schools) 
    • UTSMSA Facilitated Admissions for South Texas Scholars  (may apply to other schools) 
    • UT Brownsville/UT Houston Assured Acceptance Program (not included in match) 
    • All medical schools - JAMP – Joint Admission Medical Program (participate in JAMP match) 
    • APRIME - TIME Initiative (not included in match) 
    • FAME - TIME Initiative (not included in match) 
    • PACT - TIME Initiative (not included in match) 
    • SHAPE - TIME Initiative (not included in match) 
    • Texas A&M HSC - The Engineering to Medicine Early Admissions Program (E2M) (not included in match) 
    • Texas A&M HSC - The Premed Fellows Early Admission Program (not included in match) 
    • University of Houston Assured Acceptance Program with UT Houston and UTMB (may apply to other schools) 
    • Formal offers of acceptance to Texas residents may be extended prior to the match for a period between October 15, 2019 (12:01 am CT) and December 31, 2019 (11:59 pm CT). 
      • A medical school may extend an offer of acceptance to any Texas resident applicant during this period. 
      • An applicant may receive offers of acceptance from more than one medical school during this period. 
      • An applicant who receives more than one offer should withdraw his or her application from any school(s) that he/she definitely does not plan to attend, by declining the offer, as soon as that decision is made. 
      • Applicants can decline pre-match offers via the [Pre-Match Offer Withdrawal] page between November 15 and January 17.  Applicants are not required to decline any pre-match offers – this is purely optional and for their convenience.  Once they decline an offer via the application portal, the schools can track the withdrawal by a report in the School Portal. 
      • By April 30 of the matriculation year (April 15 for schools whose first day of class is before August 1), each Texas resident holding multiple offers of acceptance must choose the specific school in which he/she prefers to enroll and withdraw from all other schools from which acceptance offers have been received. 
    • Medical schools may take reasonable actions to recruit applicants to whom offers have been made during the pre-match acceptance period. 
    • The regular match will be conducted to confirm the offers applicants are holding and to fill the remaining slots for the medical schools.  Individual match results will be posted on the TMDSAS website on February 1, 2020 at 8am (CT).   
      • Applicants must rank all schools where they interviewed except those schools where a pre-match offer was declined.  All schools must be ranked whether or not the applicant is holding a pre-match offer(s).  Match preference ranking must be entered by January 17, 2020. 
      • Applicants holding a pre-match offer(s) who have interviewed at school(s) that did not extend an offer can rank one or more of those schools higher than the pre-match offer school(s) without risk of losing the pre-match offer(s). 
      • An applicant holding a pre-match offer(s) who matches to a higher ranked school will automatically be withdrawn from the pre-match offer school(s).  They will also be withdrawn from all other lower ranked schools from which an offer was not received. The applicant will remain open to be selected by schools ranked higher than the school matched to. 
      • Following the match, the standard rolling admissions will continue through the beginning of orientation at each medical school. 
    • The medical school matching process applies to admission into participating schools’ MD and DO programs only. 
    • Applicants to the combined MD/PhD, DO/PhD, or MD/MBA programs who have not received an offer of acceptance to a combined program before January 17, 2020 may participate in the matching process for acceptance into an MD or DO only program at participating medical schools at which they interviewed.  To participate in the match, the applicant must have submitted an application to TMDSAS, have been interviewed at the respective medical school, and have submitted a match preference before January 17, 2020, ranking all schools where interviewed. 

    These applicants, even if accepted into an MD or DO only program through the match, may still be accepted into a combined MD/PhD, DO/PhD, or MD/MBA program at any participating school should they be extended a dual degree offer before the beginning of orientation of the school extending the offer.  See policy below regarding offers extended after May 15. 

    • With the exception of offers received during the pre—match period, only the most unusual of circumstances justify an applicant’s holding a place in the entering class of more than one US school more than two weeks since this may adversely affect other applicants.  The schools therefore reserve the right to withdraw offers of acceptance to individuals who hold places for longer periods without specific authorization from the schools involved.  
    • After 5:00 pm CT on May 15, 2020, no medical school in Texas may offer a position to an applicant already accepted by another medical school in Texas.  This is the result of an agreement among the six UT System Medical Schools, Baylor College of Medicine, Texas A&M HSC College of Medicine, Texas Tech University HSC School of Medicine, Texas Tech University HSC Paul L. Foster School of Medicine at El Paso and UNT-Texas College of Osteopathic Medicine.  Only extraordinary circumstances warrant an exception to this policy.  If this should occur, the Dean/Director of Admissions at the school wishing to extend an offer must receive approval from the Dean/Director of Admissions at the school where the applicant is holding a position BEFORE the offer is extended. 

    SECTION II: RECRUITING AND SCHOLARSHIPS 

    The Texas Medical and Dental Schools Application Service was created by its participating schools to facilitate applications to medical, dental and veterinary schools.  It presupposes that each school will present to interested applicants its strengths and advantages of attending it.  Nothing in the guidelines below is designed to prohibit a school from presenting itself in the best light and encouraging interested applicants to select that school.  The applicants are best served by providing them with information and encouragement.  The following guidelines, adopted by representatives from the participating medical schools, are designed to address these issues and should be applied preceding and following the pre-match acceptance period.  

    • All recruiting activities should be conducted in a manner preserving the integrity of the admissions process.  Integrity is defined as respect for the process that provides applicants the freedom to select the schools they wish to attend according to their preference. 
    • No statements or inferences indicating “guaranteed admission” are to be made to a non-accepted applicant before the Match. 
    • Scholarships may be offered only to applicants accepted by the school offering the scholarship.  No scholarship may be offered to an applicant before a formal offer of acceptance has been extended.  Requiring that all other offers be declined cannot be a condition of accepting a scholarship. 
    • Any communication to applicants who have interviewed but who have not yet been accepted should be sent from the Admissions Office and should clearly identify that it is a communication to all interviewed applicants.  
    • All contacts and correspondence with interviewed applicants by interviewers and other school representatives should be conducted within these guidelines. 

    SECTION III:  COMMUNICATION TO APPLICANTS ABOUT THE MATCH 

    The following information regarding the Match should be clearly communicated to all applicants at interview sessions, recruiting trips and conferences held for potential applicants. 

    • Participating schools do not have access to the applicants’ school preference rankings. 
    • Admission decisions at the participating schools are independent of the applicants’ school preference rankings because the schools have no knowledge of the applicants’ rankings. 
    • Two factors are involved in the matching process:  the applicants’ ranking of the schools and the schools’ ranking of the applicants.  An applicant must be ranked within a schools’ selection range to be matched into that school.  The schools’ ranking of the applicants determines who gets matched into a school through the process, not the applicants’ ranking of the school.  The applicants’ ranking of the school is used to match the applicant who is ranked high enough to be selected by more than one school into the school most preferred by the applicant. 
    • Deans/Directors of Admission will distribute these guidelines to all people involved in the admissions process at their school including, but not limited to, admissions committee members, interviewers, alumni, recruiters and staff. 

    SECTION IV:  VIOLATION OF THE MATCH  

    • Violation is reported to TMDSAS Director when discovered. 
    • TMDSAS Director will notify the Deans/Directors of Admission at all participating schools of the reported violation. 
    • TMDSAS Director will appoint a four-member committee composed of Deans/Directors of Admission from two U. T. schools and two non-U. T. schools to evaluate the effect of the reported violation on the status of the current years’ Match and recommend action to be taken. 
    • The Committee recommendation will be distributed to Deans/Directors of Admission at all participating schools for approval.  A majority vote of participating schools is required for approval. 
    • The violation report including the approved Committee recommendation will be distributed to Medical School Deans and Presidents of all participating schools. 

    SECTION V:  POST-MATCH APPLICANT REQUESTS

      In the unusual event that an accepted applicant requests to withdraw from the matched school and instead enroll in a lower ranked school from which they were withdrawn via the match, the following procedures must be followed: 

    • As soon as the medical school is contacted, the applicant should be referred directly to the TMDSAS director.  The medical school(s) should not provide counsel/advice to the applicant or make any special arrangements. 
    • The TMDSAS director will immediately contact the applicant to determine what they are seeking and why and to ask the applicant to provide a written statement detailing their request. 
    • TMDSAS will mediate between the applicant and the medical schools to resolve the matter as quickly as possible.  To protect the integrity of the match, it will be up to the matched medical school to release the student before any offer of acceptance to a lower ranked school can be issued.