Reviewing Your Prescribed Coursework Report (PCR)
During processing, the information entered in the [College Coursework] section of the application is reviewed with the corresponding course listing from the applicant’s college(s) attended. This ensures that all coursework is listed and properly coded. Be aware that TMDSAS may make changes if courses are coded incorrectly.
Now that your application has been transmitted, we recommend that you look through your Prescribed Coursework Report (PCR) to see if there were any unexpected changes to your coursework that may have created a deficiency. You will also have the opportunity to review the GPAs calculated by TMDSAS.
WHAT IS THE PCR? To view a sample PCR with explanation Click Here!
Prescribed Coursework Report (PCR)
The PCR is a document created upon the transmission of your application to the schools to which you have selected to apply. Your PCR only shows courses that are coded as pre-requisites. It does not include courses coded as other science, math, or non-science. The PCR is used by TMDSAS and its member institutions to easily show if an applicant is deficient in any of the prescribed coursework areas. It is important to also note that the PCR is calculated based on the general common education requirements for all TMDSAS member institutions. It does not change based on specific requirements one school may have. For example: the biochemistry coursework area will still appear on your PCR even if you only apply to one school and that school does not have a biochemistry requirement. It is important for applicants to know and understand the education requirements required by each school they are applying to.
(Veterinary applicants please note that since communications is a school specific requirement, it will not appear on your PCR).
View your PCR
Your PCR can be downloaded as a PDF from your application homepage under “To view your Application or PCR in PDF form, click on the links below for the entry year.” It will appear as a blue hyperlink. Be aware that you may need to turn off your pop-up blockers in order to download the PDF.
How to read your PCR
The PCR is comprised of the following sections:
- Applicant information: name, TMDSAS ID, and Entry Year
- Validation status and PCR date: the PCR date will update anytime your coursework is updated post-transmission, validation status is denoted by “Yes" or "No” and does not impact the review of your application since this is a process which occurs later in the application cycle.
- Prescribed coursework section: These areas correspond to the education requirements for TMDSAS schools. English, Statistics, Biological Sciences, Biochemistry, General Chemistry, Organic Chemistry, and Physics.
Courses that have been coded as pre-requisites will populate under the corresponding prescribed coursework section. At the end of each coursework section is a shaded area that lists the PCR hours, GPA hours, GPA, hours deficient, lecture hours deficient, and lab hours deficient. This is the area you will want to check for deficiencies. If you are deficient in any of the coursework areas then you will see a number greater than zero next to “Hr Def”. Any deficiencies are broken down between lecture and lab hours.
Important! Future/planned coursework that do not yet have grades are not calculated into your PCR hours until the course has been completed and your grade has been reported.
The pre-requisites that I took during the pandemic aren't included on my PCR but my university implemented a pass/fail grading policy during the pandemic so I was only able to receive a pass/fail grade?
Courses taken for a pass/fail or credit/no credit grade will not appear on the PCR. However, as long as the course satisfies the pre-requisite they will be coded as such. Due to the pandemic, the schools have agreed to accept pre-requisites taken on a pass/fail basis for the Spring 2020 (including Winter 2020 term on a quarter system) and Summer 2020 terms. For more information about the schools' pandemic response, please visit: TMDSAS Update: COVID-19 Impacts on EY 2021 (txhes.com).
Some of my courses are not listed on my PCR?
If courses are not included on your PCR then it was determined that those courses did not satisfy the pre-requisites. Remember, your PCR only shows courses that are coded as pre-requisites. It does not include courses coded as Other Science, Math, or Non-Science. Your courses were coded according to the official course listing from your institution.
Important! Keep in mind that the schools are able to view all of your coursework when reviewing your application.
If you have any questions about the way your coursework was coded, message your application liaison. They can help you work through the appeal process. Before submitting an appeal please verify that all course numbers were entered correctly and ask if you have any questions – liasons may be able to help you resolve your coursework concerns without going through the appeal process.
My application has been transmitted and when I reviewed my PCR it shows that I’m deficient
in one or more pre-requisites, why is this?
You could be deficient for a couple of reasons:
- When processing your application, TMDSAS reviews your courses to verify that they meet the pre-requisite requirements. If something was changed it was because the course(s) did not meet the pre-requisite requirements and thus were coded incorrectly. You are welcome to appeal this decision, please follow the instructions listed in the Submitting Appeals to TMDSAS section.
- Although future coursework is included in your PCR, the hours are not included in the calculation until a grade has been entered. There is nothing you need to do, as the schools are used to this and still take these courses into consideration. This is an important reason why you should update your grades with TMDSAS after each semester.
How does TMDSAS calculate my GPA and what is included in the GPA?
TMDSAS follows the guidelines set forth by The Texas Coordinating Board for Higher Education for calculating the GPA for students seeking admission to a graduate or professional school in the state of Texas. All institutions must follow these guidelines. You can view these guidelines in the General Guidelines for Applicants section of the TMDSAS Policies.