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Next Steps After Submitting

 

Congratulations!

You have successfully completed AND submitted your application!
You’re probably wondering...now what?

Stay with us as we explore the final section of the guide. This part is designed to keep you informed and on track with what to expect and what to do now that your TMDSAS application is on its way to the school(s) of your choice.

 

Critical Next Steps

The following are things an applicant must do in order to keep themselves informed and ensure adherence to TMDSAS guidelines following the transmission of the application.

 

Wondering how long it will take to process your application, letters, and test scores?

Check out this Office Hours Session.

 

  1. Check the TMDSAS homepage for application processing times:
    • After you submit your application, TMDSAS will process and transmit your application to the schools you have selected on your application.
      • It normally takes 2-4 weeks for applications to be processed. 
      • You will receive an email when your application has been processed and transmitted to the schools to which you applied.

         

  2. Read and respond to any messages from your Applicant Liaison:
    • Once TMDSAS begins processing your application, an Applicant Liaison will be assigned to work with you.
      • This person will assist you throughout the “post-submission” phase.
      • They will reach out to you via the application message portal as soon as your application has been transmitted with important next steps.
      • They might also reach out to you with an urgent request for information or documentation in order to be able to transmit your application. If they do request documents or information, be sure to provide this as soon as possible so as not to delay the processing of your application.

         

  3. Monitor the status of your TMDSAS application:
    • Checking the status of your application online allows you to follow the progress of your application and the letters of evaluation, test scores, and transcripts received on your behalf.2
    • To check your status:

      Step 1: Sign into the TMDSAS Application Portal.

      Step 2: Click on the [Status] link from the menu on the right-hand side of the application.

      Step 3: You will see the date each section of the application was completed under [Section Status]

      Step 4: To see the status of your supporting documents, scroll down towards the bottom of the page until you reach the [Supporting Documents] heading. If a document has been received, the receive date will appear next to the document name. For a detailed status of your letter after it has been submitted, check the [Letters] section of your application.p

    • For more information about checking the status of letters. test scores, and transcripts (when applicable), refer to the article: Checking the Status of Your Letters, Scores, and Transcripts.

       

  4. Check your messages regularly:
    • The internal messaging system is the official mode of communication with TMDSAS, not email. Important messages will be sent to you directly through this feature of the application.
    • The turnaround response time to messages is within 1-2 business days; however, response times can be longer during peak season (May - July).
    • Be sure to have your TMDSAS ID number when contacting TMDSAS.

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  5. Update grades at the end of each term completed:
    • Be sure to update us with your new grades/changes to planned coursework between the application deadline and planned entry date Summer 2023.
    • All new grades will be verified, and new TMDSAS GPAs will be computed and made available to your designated schools. To do so, simply log back into the application and update the [College Coursework] section. 
    • You can update your grades at the end of each term for courses that currently have a 'NY - Not Yet Reported' grade to a letter grade.
    • If you need help making edits, you can reach out to TMDSAS via the messaging feature in your application portal.

 

Review Prescribed Coursework Report (PCR):

Upon transmission of your application to the designated school(s), your Applicant Liaison will notify you via message, prompting you to review the PCR determinations made by TMDSAS.

  • This is an important step that allows you to catch and resolve any prescribed coursework deficiencies early on. For a full description of the PCR, see our glossary here.

Reviewing Your Prescribed Coursework Report (PCR)

 

Reviewing Your Prescribed Coursework Report (PCR)

During processing, the information entered in the [College Coursework] section of the application is reviewed with the corresponding course listing from the applicant’s college(s) attended. This ensures that all coursework is listed and properly coded. Be aware that TMDSAS may make changes if courses are coded incorrectly

Now that your application has been transmitted, we recommend that you look through your Prescribed Coursework Report (PCR) to see if there were any unexpected changes to your coursework that may have created a deficiency. You will also have the opportunity to review the GPAs calculated by TMDSAS.

WHAT IS THE PCR? To view a sample PCR with explanation Click Here!

 

Prescribed Coursework Report (PCR)

The PCR is a document created upon the transmission of your application to the schools to which you have selected to apply. Your PCR only shows courses that are coded as pre-requisites. It does not include courses coded as other science, math, or non-science. The PCR is used by TMDSAS and its member institutions to easily show if an applicant is deficient in any of the prescribed coursework areas. It is important to also note that the PCR is calculated based on the general common education requirements for all TMDSAS member institutions. It does not change based on specific requirements one school may have. For example: the biochemistry coursework area will still appear on your PCR even if you only apply to one school and that school does not have a biochemistry requirement. It is important for applicants to know and understand the education requirements required by each school they are applying to.

(Veterinary applicants please note that since communications is a school specific requirement, it will not appear on your PCR).


View your PCR

Your PCR can be downloaded as a PDF from your application homepage under “To view your Application or PCR in PDF form, click on the links below for the entry year.” It will appear as a blue hyperlink. Be aware that you may need to turn off your pop-up blockers in order to download the PDF.


How to read your PCR 

The PCR is comprised of the following sections:

  • Applicant information: name, TMDSAS ID, and Entry Year
  • Validation status and PCR date: the PCR date will update anytime your coursework is updated post-transmission, validation status is denoted by “Yes" or "No” and does not impact the review of your application since this is a process which occurs later in the application cycle.
  • Prescribed coursework section: These areas correspond to the education requirements for TMDSAS schools. English, Statistics, Biological Sciences, Biochemistry, General Chemistry, Organic Chemistry, and Physics.

Courses that have been coded as pre-requisites will populate under the corresponding prescribed coursework section. At the end of each coursework section is a shaded area that lists the PCR hours, GPA hours, GPA, hours deficient, lecture hours deficient, and lab hours deficient. This is the area you will want to check for deficiencies. If you are deficient in any of the coursework areas then you will see a number greater than zero next to “Hr Def”. Any deficiencies are broken down between lecture and lab hours.

Important!  Future/planned coursework that do not yet have grades are not calculated into your PCR hours until the course has been completed and your grade has been reported.

 

FAQ

The pre-requisites that I took during the pandemic aren't included on my PCR but my university implemented a pass/fail grading policy during the pandemic so I was only able to receive a pass/fail grade?

Courses taken for a pass/fail or credit/no credit grade will not appear on the PCR. However, as long as the course satisfies the pre-requisite they will be coded as such. Due to the pandemic, the schools have agreed to accept pre-requisites taken on a pass/fail basis for the Spring 2020 (including Winter 2020 term on a quarter system) and Summer 2020 terms. For more information about the schools' pandemic response, please visit: TMDSAS Update: COVID-19 Impacts on EY 2021 (txhes.com).

 

Some of my courses are not listed on my PCR?

If courses are not included on your PCR then it was determined that those courses did not satisfy the pre-requisites. Remember, your PCR only shows courses that are coded as pre-requisites. It does not include courses coded as Other Science, Math, or Non-Science. Your courses were coded according to the official course listing from your institution.

Important!  Keep in mind that the schools are able to view all of your coursework when reviewing your application.

If you have any questions about the way your coursework was coded, message your application liaison. They can help you work through the appeal process. Before submitting an appeal please verify that all course numbers were entered correctly and ask if you have any questions – liasons may be able to help you resolve your coursework concerns without going through the appeal process.


My application has been transmitted and when I reviewed my PCR it shows that I’m deficient in one or more pre-requisites, why is this? 

You could be deficient for a couple of reasons: 

  • When processing your application, TMDSAS reviews your courses to verify that they meet the pre-requisite requirements. If something was changed it was because the course(s) did not meet the pre-requisite requirements and thus were coded incorrectly. You are welcome to appeal this decision, please follow the instructions listed in the Submitting Appeals to TMDSAS section. 
  • Although future coursework is included in your PCR, the hours are not included in the calculation until a grade has been entered. There is nothing you need to do, as the schools are used to this and still take these courses into consideration. This is an important reason why you should update your grades with TMDSAS after each semester.


How does TMDSAS calculate my GPA and what is included in the GPA?

TMDSAS follows the guidelines set forth by The Texas Coordinating Board for Higher Education for calculating the GPA for students seeking admission to a graduate or professional school in the state of Texas. All institutions must follow these guidelines. You can view these guidelines in the General Guidelines for Applicants section of the TMDSAS Policies.

Snow

Bring your questions to our weekly TMDSAS Office Hours sessions.


Tune in live every Monday at 1 pm CT.


Watch recordings of previous sessions.

 

Secondary Applications

Secondary applications should be completed as soon as you submit your TMDSAS application. Any questions relating to a secondary application should be directed to the school. 

Any secondary application documents and/or fees required should be sent directly to the school and NOT to TMDSAS. 

 

Secondary Applications

Dental 

 

Secondary applications should be completed as soon as you submit your TMDSAS application. 

Any questions related to a secondary application should be directed to the respective school. Any secondary application required documents and/or fees should be sent directly to the school and NOT to TMDSAS. 

Completion of the secondary application is required by the following dental schools before the TMDSAS application is considered:

Medical

 

Secondary applications should be completed as soon as you submit your TMDSAS application. 

Any questions related to a secondary application should be directed to the respective school. Any secondary application required documents and/or fees should be sent directly to the school and NOT to TMDSAS.

Completion of the secondary application is  required by the following medical schools before the TMDSAS application is considered:

  • Baylor College of Medicine
    • A Baylor College of Medicine Supplemental Application is required of all applicants. Applicants will receive an email invitation to complete the secondary application after submission of their TMDSAS application. 
    • The BCM supplemental application fee is $100 for all applicants, accepted through electronic payments only. Mailed checks and money orders will not be accepted.
  • Dell Medical School
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application. The school uses a unique video secondary application. If selected, the applicant receives an email invitation with details on how to prepare and submit the video through a free online portal.
  • John Sealy School of Medicine at The University of Texas Medical Branch
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application. 
    • The JSSOM supplemental application fee is $70.
  • McGovern Medical School
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application.
    • The secondary application fee is $80.
  • Sam Houston State University, College of Osteopathic Medicine
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application.
    • The SHSU-COM accepts e-checks and all major credit cards (Visa, MasterCard, Discover, American Express, and JCB Diner Club) for payment of the non-refundable application fee of $75. The supplemental application and fee are required for consideration.
  • Texas A&M University College of Medicine
    • Invitations to submit the secondary application will be made available upon completion and verification of the medical school primary application by TMDSAS. All will receive an email invitation to submit the secondary, you will need your TMDSAS ID number before you can create an account to submit the secondary application.
    • TAMU COM accepts only credit cards for payment of the non-refundable application fee of $60. The secondary application and fee are required for consideration. 
  • Texas Tech University HSC School of Medicine
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application. 
  • Texas Tech University HSC El Paso Paul L. Foster SOM
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application. 
    • The secondary application fee is $60, and may be paid by credit card.
  • Tilman J. Fertitta Family College of Medicine at University of Houston
    • TMDSAS applications will be reviewed beginning June 15, 2022.
    • Selected applicants will receive email instructions with a link to the secondary application.
    • There is a $60 fee to submit this application.
    • Applications will be considered complete and ready for further review once all MCAT scores and letters of recommendation are received along with the completed secondary application.
  • University of North Texas HSC – Texas College of Osteopathic Medicine (TCOM)
    • In addition to the TMDSAS application, applicants are required to submit a secondary application directly to TCOM, available through the TCOM admissions portal. Applicants must create an account in the portal. Applicants will not receive an email invitation to complete the secondary application.
    • The fee for the TCOM application is $50.
  • UT Rio Grande Valley School of Medicine
    • Candidates will receive an email invitation from the medical school to complete the secondary application after an initial review of their TMDSAS application. 
  • University of Texas Southwestern Medical School
    • Candidates will receive an email invitation from the school to complete the secondary application when your application is transmitted to the school.
    • Deadline to complete the secondary application is November 15.
    • There is no fee for this secondary application.

Veterinary

 

Secondary applications should be completed as soon as you submit your TMDSAS application.

Any questions related to a secondary application should be directed to the respective school. Any secondary application required documents and/or fees should be sent directly to the school and NOT to TMDSAS.

Completion of the secondary application is required by the following veterinary schools before the TMDSAS application is considered:

 

Approved Changes after Submitting

After you submit, certain sections of the application will be locked and cannot be updated while other sections must be updated as applicable.

Below is a breakdown of your access to each section after you submit.

Approved Changes after Submitting

 

Yes: TMDSAS will make the change.
No: TMDSAS will not make any changes.
Update: No changes in application; will provide an update uploaded to application file.

*Last updated 06/21/22

 

Application Section Specific Areas Changes: Yes/No/Update
 Account Information Creating or activating an account Yes
 Application History

Add TMDSAS Application History If Schools Not Included (excluding essay)

Correct TMDSAS Schools Applied To

Remove Application History

Yes


Yes

No

 Application Status

Withdraw Application Following Applicant Request

Reinstate Withdrawn Application Following Applicant Request

Yes

Yes

 Colleges Attended Questions

Fresh Start Information

Fresh Start Coursework Deletion

Release of Information

Yes

Yes

Yes

 College Coursework

Grades/Hours

Academic Status

Courses/Course Coding

Last Time Taken

Edit Terms Attended

Yes

Yes

Yes

Yes

Yes

 Colleges Attended

Add/Remove School

Adjust Dates Attended

Fix Graduation Date/Status

Add Major/Minor

Non-Degree Seeking?

Yes

Yes

Yes

Yes

Yes

 Contact Info

Adding a Previous Name

Correcting a Misspelled Name

Legal Name Change

Update Address

Capitalization of Names

Yes

Yes

Yes

Yes

No

 Demographic

D.O.B.

Place of Birth

Yes

Update

 Education History Non-Traditional (excluding essay)

Education Interruptions (excluding essay)

Disciplinary Action
Yes

Yes

Update
 Essays

Personal Essay

Personal Characteristics

Optional Essay

No

No

No

 Felonies & Misdemeanors

Question: Are you currently under charge or have you ever been convicted of a felony or misdemeanor, or have you ever received a felony or misdemeanor deferred adjudication?

Update

 High School

High School Name

Graduation Date

ACT/SAT Dates or Scores

Update

Update

Update

 Letters of Evaluation

Individual Letter Writer Information

Change To or From Committee Packet

Add/Delete an Extra Letter

Yes

Yes

Yes

 Meaningful Experiences

Activities

No

 Military Service

Entrance/Discharge Dates

Update

 Parent/Legal Guardian

Family Contact Information

Parent Doctor Designation

Parent Physician Question: Name, Relationship, Medical School, Degree Type, and Date of Graduation

Siblings

Yes

Yes


Yes

Yes
 Personal Biography

Academic Recognition
Animal Experience
Community Service
Employment
Extracurricular
Healthcare Activities
Leadership
Non-Academic Recognition
Research
Veterinary Supervised Experience

 No
 Planned Activities

Activities

No

 Proof of Residency

Correcting VISA Information

Residency Status

Yes

Yes

 Residency Documents

Add/Remove/Edit Residency Documents Provided by Applicant

Yes

 Select Schools*

Add/Remove TMDSAS Schools to Apply to, Based on Applicant Request

Add/Remove Non-TMDSAS Schools

Add UTRGV SOPM

Add UT Tyler SOM

Yes

No

Complete Form

Complete Form

 Socioeconomic Info

Socioeconomic questions

Update

 Tests: DAT/MCAT/GRE

AAMC ID/DENTID

Test Dates

Yes

Yes

 Transcripts

Add/Remove

Change Dates Attended

Yes

Yes

 Upload Photo

Upload photo

Yes: only by request of TMDSAS when current photo is missing or does not meet requirements

 

 

CASPer

CASPer is an online test which assesses for non-cognitive skills and interpersonal characteristics that we believe are important for successful students and graduates of our program, and will complement the other tools that we use for applicant screening. In implementing CASPer, we are trying to further enhance fairness and objectivity in our selection process.

Please go to www.takealtus.com to sign up and reserve a test using your TMDSAS ID and a piece of government-issued photo ID. You will be provided with a limited number of testing dates and times. Please note that these are the only testing dates available for your CASPer test. There will be no additional tests scheduled. Please use an email address that you check regularly; there may be updates to the test schedule.

Please direct any inquiries on the test to support@takecasper.com.

CASPer test results are valid for one admissions cycle. Applicants who have already taken the test in previous years will therefore be expected to re-take it.

Medical

 

Medical Schools Requiring CASPer

Baylor College of Medicine

  • All BCM applicants to the Medical School and Medical Scientist Training Program are required to complete an online situational judgment test called CASPer (Computer-Based Assessment for Sampling Personal Characteristics). A CASPer score is required in order to be considered for an interview. We do not require Duet or Snapshot.

John Sealy School of Medicine at The University of Texas Medical Branch at Galveston

  • All applicants applying to the School of Medicine at The University of Texas Medical Branch at Galveston should complete both the CASPer and Duet assessments via the Altus Suite. Successful completion of CASPer is mandatory in order to maintain admission eligibility for screening. Duet is a pilot and only strongly encouraged. Applicants will not be penalized if they choose not to complete it.
  • October 14, 2021 is the last CASPer test date that UTMB will accept

Long School of Medicine, UT Health San Antonio

  • All applicants applying to the Long School of Medicine should complete both the CASPer and Duet assessments via the Altus Suite. Successful completion of CASPer is mandatory in order to maintain admission eligibility. Duet is a pilot and only strongly encouraged. Applicants will not be penalized if they choose not to complete it.

McGovern Medical School

  • A CASPer test score is required in order to be considered for an interview. This school does not require Duet or Snapshot.

Sam Houston State University College of Osteopathic Medicine

  • All applicants applying to Sam Houston State University’s College of Osteopathic Medicine (SHSU-COM) should complete all the Altus Suite assessments (CASPer, Snapshot, and Duet). CASPer, Snapshot, and Duet are mandatory in order to move forward in the admissions process.

Texas A&M University College of Medicine

  • All applicants applying to the College of Medicine at Texas A&M University are required to complete CASPer and Duet from the Altus Suite as part of their application.  The College of Medicine is piloting Duet in 2021 to determine how the additional information will assist us further in our review and selection of applicants.

Texas Tech University HSC School of Medicine

  • Applicants to TTUHSC School of Medicine are only required to complete the Casper test. 
  • Visit TTUHSC SOM website for more info.

Texas Tech University HSC, Paul L. Foster School of Medicine

  • All applicants to the Paul L. Foster School of Medicine are required to complete an online assessment (CASPer), to assist with our selection process. Successful completion of a current CASPer is mandatory in order to maintain admission eligibility and scores must be received before being considered for an interview.
  • CASPer test results are valid for one admissions cycle. Applicants who have already taken the test in previous years will therefore be expected to re-take it.
  • Paul L. Foster School of Medicine will not require Snapshot nor Duet.

The University of Texas Southwestern Medical School

The University of Texas at Tyler School of Medicine

  • UT Tyler SOM requires applicants to complete CASPer and Duet from the Altus Suite.

Veterinary

 

Veterinary Schools Requiring CASPer

Texas A&M College of Veterinary Medicine

  • Texas A&M College of Veterinary Medicine requires the CASPer situational judgment test for the Fall 2022 Admissions Cycle. The deadline to submit the CASPer is September 23, 8 pm EST.


Texas Tech University School of Veterinary Medicine

  • Texas Tech University School of Veterinary Medicine requires the CASPer situational judgment test for the Fall 2022 Admissions Cycle. Deadline to complete is October 14th, 2021. On the last day to submit the CASPer test, all applicants must begin the test by 4:00pm (5:00 EST) and submit by 6:00pm (7:00pm EST). 
Altus Suite

Some participating schools may require the CASPer, Duet, and/or Snapshot as part of the Altus Suite. These are available for the same cost as the base CASPer exam.

Here's What You Need to Know about CASPer and Altus Suite

Learn More about CASPer

 

 

The TMDSAS Match

TMDSAS administers a matching process for all Texas resident, medical applicants. Essentially, the TMDSAS Match is conducted to confirm the pre-match offers that some applicants may be holding and fill the remaining open slots for the medical schools.

TMDSAS Match

 

Non-Texas residents, MD/PhD, DO/PhD, MD/MBA and Assured Acceptance Program applicants are NOT included in the match process.

 

Learn about the TMDSAS Match! 

TMDSAS administers a matching process for all Texas resident medical applicants. Essentially, the TMDSAS Match is conducted to confirm the pre-match offers that some applicants may be holding and fill the remaining open slots for the medical schools. Applicants that have not received pre-match offers can still match to a school where they have interviewed. Applicants holding a pre-match offer can match to a school that they ranked higher than their pre-match offer school even if they did not receive a pre-match from the higher ranked school. Any applicants holding multiple pre-match offers will come out of the match with one acceptance.

Eligible applicants rank all schools at which they interviewed according to their preference for attendance. Deadline for applicant match ranking : Friday, February 17, 2023 by 5:00 p.m. CST. The medical schools then submit to TMDSAS their ranked lists of the applicants they have interviewed. TMDSAS then matches applicants with their highest preference school in which they were also in the match range for the school's list. The results of the Match are announced each year on March 3th at 8:00 a.m. CST.  

Applicants are still eligible to receive alternate offers from schools they ranked higher on their list than the match offer they received, if any. 

We've created this video to run through potential scenarios in the TMDSAS Match to provide examples on how to navigate through this process.


Pre-Match Offers 

  • Prior to the match, medical schools may extend offers of acceptance to Texas residents for a period between October 15th  and January 29th.  
  • Applicants may accept offers from more than one medical school during the pre-match offer period without the risk of an offer being withdrawn by a medical school during the pre-match offer period.  
  • An applicant who receives more than one offer should decline any offer from a school that he/she definitely does not plan to attend as soon as that decision is made. 
  • Offers of acceptance should only be considered valid if an acceptance letter is received. Verbal offers of acceptance or ranking are not binding to either the applicant or medical schools. 

Match Process & Entering Your Match Preference 

The ability to enter your match preferences will be available on August 1 at 8:00 a.m. CST. This applies only to medical applicants who are Texas residents. 

To enter your match preferences, you must log in to the application. Once you are logged in, click on the [School Rank Preference] link under [Pending Actions] on the right-hand side of the page. You will only see this link once a school has updated your status to "Interviewed". If you do not see the link, your status has not yet been updated by the medical school. 

  • The deadline to submit your match preference ranking is February 17, 2023 - 5:00 p. m. CST
  • Applicants must rank all schools where they interviewed, regardless of whether or not they are holding a pre-match offer. 
  • Applicants holding a pre-match offer who have interviewed at school(s) that did not extend an offer can rank one or more of those schools higher than the pre-match offer school without risk of losing the pre-match offer (as long as you do not match to a higher ranked school). 
  • An applicant holding a pre-match offer who matches to a higher ranked school will automatically be withdrawn from that pre-match offer school.  They will be withdrawn from all other lower ranked schools. The applicant will remain open to be selected by schools ranked higher than the school matched to. 
  • Applicants who do not enter their match preference rank by the deadline will automatically be withdrawn from all medical schools regardless of whether or not a pre-match offer has been made. (You will be notified via internal message prior to being withdrawn.)
  • Applicants who have interviewed at only one school must still rank that one school before the deadline. 
  • Following the match, the standard rolling admissions process will continue through the beginning of orientation at each medical school.
  • If you are holding multiple pre-match offers, you will come out of the match holding only one offer
  • After the rank preference date, applicants are no longer able to view your preferences in the application portal. You will want to keep a screen-shot of your preferences for your records.

How to View Match Results: 

To view your match results, log in to the application.  On the right-hand side of the screen, under [Pending Actions], click on [School Rank Preference]. If you matched to a school, the school name will be listed.   

If you did not match to a school, keep in mind that the standard rolling admissions will begin after the match process and continue through the beginning of orientation at each medical school.  You will be contacted directly by a medical school if you are moved to their alternate list or made an offer after the match process. 

For more additional information on how the Match is conducted please see the policies on conducting the match.

 

FAQs

Who participates in the match? 
Texas resident medical applicants that have been interviewed by at least one TMDSAS school will participate in the match. 

Do I have to enter a preference rank if I interviewed at only one school? 
Yes, a preference rank must be entered for all schools at which you interviewed even if you only interviewed at one school. 

I've been interviewed at a school but they are not showing on my [School Preference Rank] page. 
If a school does not show on your [School Preference Rank] page then your status at that school has not yet been updated to "Interviewed." The medical schools are responsible for updating these statuses and have their own procedures for when the updates are made. Allow for a few weeks after your interview before contacting the school about updating your status. 

Can I match to a school even if I did not receive a pre-match offer? 
Yes. Applicants that do not receive pre-match offers can still be matched during the match.


General Guidelines for Conduct of the Match

 

 

SECTION I

THE MATCH PROCESS

The Match is unique to the participating schools in the State of Texas.  No other group of medical schools in the U.S. has a comparable process for selecting their entering class that also includes a method for limiting the number of positions an applicant may hold at one time. The selections are made from lists of applicants considered acceptable by the respective schools as a result of an evaluation process. The process is conducted in a spirit of cooperation and trust among the participating schools and respect and consideration for the applicants and their choice of schools. The Match is the final step in the process of extending initial offers of acceptance for each participating medical school’s entering class.  The process for extending offers of acceptance is as follows: 

  • Formal offers of acceptance to the restricted Early Decision Programs at UT Rio Grande Valley School of Medicine, Texas Tech University HSC-Lubbock, and UNT Texas College of Osteopathic Medicine will be extended no later than October 1, 2021.  These applicants are not included in the match. 
  • Formal offers of acceptance to non-Texas residents, MD/PhD, DO/PhD, MD/MBA and FMAT candidates may be extended on or after October 15, 2021.  These applicants are not included in the match and may receive offers from more than one school. 
  • A participating institution may extend offers of acceptance into its combined MD/PhD, DO/PhD, and MD/MBA program at any time between October 15 and the beginning of orientation.  See policy below regarding offers extended after May 15.   
  • An MD/PhD, DO/PhD, MD/MBA or FMAT applicant who receives dual degree offers of admission from more than one participating school must choose the one school that he/she prefers and withdraw from the other school(s) in accordance with the terms of the acceptance and AAMC Recommendations for Medical School and MD/PhD Applicants.  Failure to follow this policy may result in withdrawal of acceptance from any of the participating schools. 
  • By April 30 of the matriculation year (April 15 for schools whose first day of class is before August 1), each applicant holding multiple dual degree offers of acceptance must choose the specific school or program in which he/she prefers to enroll and withdraw from all other schools or programs from which acceptance offers have been reviewed. 
  • By April 30 of the matriculation year (April 15 for schools whose first day of class is before August 1), each non-Texas resident holding multiple offers of acceptance must choose the specific school in which he/she prefers to enroll and withdraw from all other schools from which acceptance offers have been received. 
  • Formal offers of acceptance to participants in any special or assured admission program (excluding JAMP) may be extended on or after October 15.  Except for those programs that allow participants to apply to other schools, a school may withdraw an assured acceptance agreement from an applicant who applies to other participating schools.  Except as noted below, Special/Assured program participants may not apply to other schools.   

Special/Assured Admission Programs Include

  • Texas A&M HSC COM Partnership for Primary Care Program (not included in match) 
  • TTUHSC/TTU Austin College Early Acceptance to Med School (not included in match) 
  • TTUHSC/TTU Honors College Early Acceptance Program (not included in match) 
  • TTUHSC/TTU Undergraduate to Medical School Initiative (not included in match) 
  • TTUHSC Angelo State University Early Acceptance to Medical School
  • TTUHSC/LCU Early Acceptance to Medical School
  • TTUHSC/TTU West TX A&M Early Acceptance to Med School (not included in match) 
  • UNTHSC Medical Science Program  (may apply to other schools) 
  • UNTHSC Primary Care Pathway Program, Midland (may apply to other schools; not included in match)
  • UNTHSC BA/DO Combined Program (may apply to other schools; not included in match)
  • John Sealy School of Medicine at The University of Texas Medical Branch Early Medical School Acceptance Program  (may apply to other schools) 
  • MMS/Rice Humanities Facilitated Admission Program (may apply to other schools)
  • UTSMSA Facilitated Admissions for South Texas Scholars  (may apply to other schools) 
  • UT Brownsville/UT Houston Assured Acceptance Program (not included in match) 
  • All medical schools - JAMP – Joint Admission Medical Program (participate in JAMP match) 
  • APRIME - TIME Initiative (not included in match) 
  • FAME - TIME Initiative (not included in match) 
  • PACT - TIME Initiative (not included in match) 
  • SHAPE - TIME Initiative (not included in match) 
  • Texas A&M HSC – Agriculture and Life Science to Medicine (A2M) (not included in match)
  • Texas A&M HSC – Cadet to Medicine (C2M) (not included in match)
  • Texas A&M HSC - The Engineering to Medicine Early Admissions Program (E2M) (not included in match) 
  • Texas A&M HSC – Military to Medicine (M2M) (not included in match)
  • Texas A&M HSC – Science to Medicine (S2M) (not included in match)
  • Texas A&M HSC - The Premed Fellows Early Admission Program (not included in match) 
  • University of Houston Assured Acceptance Program with UT Houston and John Sealy School of Medicine (may apply to other schools) 

Formal offers of acceptance to Texas residents may be extended prior to the match for a period between October 15, 2022 (12:01 a.m. CST) and January 31, 2023 (11:59 p.m. CST). 

  • A medical school may extend an offer of acceptance to any Texas resident applicant during this period. 
  • An applicant may receive offers of acceptance from more than one medical school during this period. 
  • An applicant who receives more than one offer should withdraw his or her application from any school(s) that he/she definitely does not plan to attend, by declining the offer, as soon as that decision is made. 
  • Applicants can decline pre-match offers via the [Pre-Match Offer Withdrawal] page between October 15 and February 18. Applicants are not required to decline any pre-match offers – this is purely optional and for their convenience.  Once they decline an offer via the application portal, the schools can track the withdrawal by a report in the School Portal. 
  • By April 30 of the matriculation year (April 15 for schools whose first day of class is before August 1), each Texas resident holding multiple offers of acceptance must choose the specific school in which he/she prefers to enroll and withdraw from all other schools from which acceptance offers have been received. 

Medical schools may take reasonable actions to recruit applicants to whom offers have been made during the pre-match acceptance period. 

The regular match will be conducted to confirm the offers applicants are holding and to fill the remaining slots for the medical schools.  Individual match results will be posted on the TMDSAS website on March 3, 2023 at 8 a.m. CST.   

  • Applicants must rank all schools where they interviewed except those schools where a pre-match offer was declined.  All schools must be ranked whether or not the applicant is holding a pre-match offer(s).  Match preference ranking must be entered by February 17, 2023. 
  • Applicants holding a pre-match offer(s) who have interviewed at school(s) that did not extend an offer can rank one or more of those schools higher than the pre-match offer school(s) without risk of losing the pre-match offer(s). 
  • An applicant holding a pre-match offer(s) who matches to a higher ranked school will automatically be withdrawn from the pre-match offer school(s).  They will also be withdrawn from all other lower ranked schools from which an offer was not received. The applicant will remain open to be selected by schools ranked higher than the school matched to. 
  • Following the match, the standard rolling admissions will continue through the beginning of orientation at each medical school. 

The medical school matching process applies to admission into participating schools’ MD and DO programs only. 

Applicants to the combined MD/PhD, DO/PhD, or MD/MBA programs who have not received an offer of acceptance to a combined program before February 17, 2023 may participate in the matching process for acceptance into an MD or DO only program at participating medical schools at which they interviewed.  To participate in the match, the applicant must have submitted an application to TMDSAS, have been interviewed at the respective medical school, and have submitted a match preference before February 17, 2023, ranking all schools where interviewed. 

  • These applicants, even if accepted into an MD or DO only program through the match, may still be accepted into a combined MD/PhD, DO/PhD, or MD/MBA program at any participating school should they be extended a dual degree offer before the beginning of orientation of the school extending the offer.  See policy below regarding offers extended after May 15. 

With the exception of offers received during the pre—match period, only the most unusual of circumstances justify an applicant’s holding a place in the entering class of more than one US school more than two weeks since this may adversely affect other applicants.  The schools therefore reserve the right to withdraw offers of acceptance to individuals who hold places for longer periods without specific authorization from the schools involved.  

After 5:00 p.m. CST on May 15, no medical school in Texas may offer a position to a Texas resident applicant already accepted by another medical school in Texas.  This is the result of an agreement among Baylor College of Medicine, John Sealy School of Medicine at The University of Texas Medical Branch, Long School of Medicine at UT Health San Antonio, McGovern Medical School at UT Health Houston, Sam Houston State University College of Osteopathic Medicine, Texas A&M College of Medicine, Texas Tech University Health Sciences Center Paul L. Foster School of Medicine at El Paso, Texas Tech University Health Science Center School of Medicine at Lubbock, Tilman J. Fertitta Family College of Medicine, University of North Texas Health Science Center Texas College of Osteopathic Medicine, The University of Texas at Austin Dell Medical School, The University of Texas Rio Grande Valley School of Medicine, The University of Texas Southwestern Medical School.

Only extraordinary circumstances warrant an exception to this policy.  If this should occur, the Dean/Director of Admissions at the school wishing to extend an offer must receive approval from the Dean/Director of Admissions at the school where the applicant is holding a position BEFORE the offer is extended. 

  • After 5:00 p.m. CST on May 15, any offer of acceptance made to an applicant must be responded to within 5 business days. If an offer is made within 30 days of an institution’s date of orientation, the decision must be communicated within 48 hours. Member institutions will ensure communication of these deadlines to applicants.

 

SECTION II

RECRUITING AND SCHOLARSHIPS

The Texas Medical and Dental Schools Application Service was created by its participating schools to facilitate applications to medical, dental and veterinary schools.  It presupposes that each school will present to interested applicants its strengths and advantages of attending it.  Nothing in the guidelines below is designed to prohibit a school from presenting itself in the best light and encouraging interested applicants to select that school.  The applicants are best served by providing them with information and encouragement.  The following guidelines, adopted by representatives from the participating medical schools, are designed to address these issues and should be applied preceding and following the pre-match acceptance period.  

  • All recruiting activities should be conducted in a manner preserving the integrity of the admissions process.  Integrity is defined as respect for the process that provides applicants the freedom to select the schools they wish to attend according to their preference. 
  • No statements or inferences indicating “guaranteed admission” are to be made to a non-accepted applicant before the Match. 
  • Scholarships may be offered only to applicants accepted by the school offering the scholarship.  No scholarship may be offered to an applicant before a formal offer of acceptance has been extended. Requiring that all other offers be declined cannot be a condition of accepting a scholarship. 
  • Any communication to applicants who have interviewed but who have not yet been accepted should be sent from the Admissions Office and should clearly identify that it is a communication to all interviewed applicants.  
  • All contacts and correspondence with interviewed applicants by interviewers and other school representatives should be conducted within these guidelines

 

SECTION III

COMMUNICATION TO APPLICANTS ABOUT THE MATCH
The following information regarding the Match should be clearly communicated to all applicants at interview sessions, recruiting trips and conferences held for potential applicants. 
  • Participating schools do not have access to the applicants’ school preference rankings. 
  • Admission decisions at the participating schools are independent of the applicants’ school preference rankings because the schools have no knowledge of the applicants’ rankings. 
  • Two factors are involved in the matching process:  the applicants’ ranking of the schools and the schools’ ranking of the applicants.  An applicant must be ranked within a schools’ selection range to be matched into that school.  The schools’ ranking of the applicants determines who gets matched into a school through the process, not the applicants’ ranking of the school.  The applicants’ ranking of the school is used to match the applicant who is ranked high enough to be selected by more than one school into the school most preferred by the applicant. 
  • Deans/Directors of Admission will distribute these guidelines to all people involved in the admissions process at their school including, but not limited to, admissions committee members, interviewers, alumni, recruiters and staff. 

 

SECTION IV  

VIOLATION OF THE MATCH
  • Violation is reported to TMDSAS Director when discovered. 
  • TMDSAS Director will notify the Deans/Directors of Admission at all participating schools of the reported violation. 
  • TMDSAS Director will appoint a four-member committee composed of Deans/Directors of Admission from two U. T. schools and two non-U. T. schools to evaluate the effect of the reported violation on the status of the current years’ Match and recommend action to be taken. 
  • The Committee recommendation will be distributed to Deans/Directors of Admission at all participating schools for approval. A majority vote of participating schools is required for approval. 
  • The violation report including the approved Committee recommendation will be distributed to Medical School Deans and Presidents of all participating schools.

 

SECTION V

POST-MATCH APPLICANT REQUESTS
In the unusual event that an accepted applicant requests to withdraw from the matched school and instead enroll in a lower ranked school from which they were withdrawn via the match, the following procedures must be followed: 
  • As soon as the medical school is contacted, the applicant should be referred directly to the TMDSAS director.  The medical school(s) should not provide counsel/advice to the applicant or make any special arrangements. 
  • The TMDSAS director will immediately contact the applicant to determine what they are seeking and why and to ask the applicant to provide a written statement detailing their request. 
  • TMDSAS will mediate between the applicant and the medical schools to resolve the matter as quickly as possible.  To protect the integrity of the match, it will be up to the matched medical school to release the student before any offer of acceptance to a lower ranked school can be issued. 

 

FAQs

What is processing? 

 

The review of your application for completeness and accuracy. If errors or inconsistencies are found, your application will be placed in the problem section. 

TMDSAS will make every attempt to process your application in a timely manner. During our busy season, this process can take up to six weeks. Remember that applications are transmitted to schools even if TMDSAS has not received all supporting documents. Schools are updated on a daily basis with supporting documents. 

What causes an application to be placed into the problem section?   

 

An application may be placed in the problem section for a multitude of reasons, which will delay the processing of your application, for various reasons. 

TMDSAS immediately notifies those applicants who are placed in the problem section via email. It is crucial that you are able to receive emails from TMDSAS and that we have a valid email address for you at all times. 

How does TMDSAS calculate my GPA and what is included in the GPA?  

 

You will be notified via email from TMDSAS once your application has been sent to the schools. It is crucial that you have an email address that will accept outside emails in order to receive this notification.

You will also be able to check your status from the [Status] page once you have logged on to your application.

What is validation?  

 

Validation is a process by which TMDSAS verifies what you entered in the [College Coursework] section against official transcripts for those applicants who have received at least one interview. 

We compare each transcript to verify that the course work entered matches exactly to what is on the transcripts. All official transcripts must be received by TMDSAS before the validation process can be completed. 

I forgot to include something in my application! Can I go back into the application and add it in after I have already submitted it?  

 

Once you have submitted your application, you can only make edits/changes to the following sections: Contact Info, Colleges Attended, College Coursework, Terms Attended, Planned Enrollment, My Account and Test Scores. 

Please see the Making Changes to your Application page for more information on changes to your application post-submission. 

Can I change my essays once I have submitted my application?   

 

No. No changes can be made to the essays once you have submitted your application. 

The evaluator I listed in my application is no longer able to write a letter of evaluation for me. What should I do?   

 

TMDSAS allows evaluator changes as long as a letter has not been received and approved. You must inform TMDSAS immediately if you would like to change your evaluator.*

Once you have secured a different evaluator, please notify TMDSAS of the new evaluator by sending a message through the internal message system in the application. Include the name of the evaluator that needs to be removed and provide the following information for the evaluator that should be added: 

  • Salutation (i.e. Dr, Prof, Mr., Mrs., etc.) 
  • First and last name of the Evaluator 
  • Suffix (i.e. MD, PhD, etc.) 
  • Relationship to you (Academic Advisor, HP Advisor, Professor, Business Associate, Work/Volunteer Supervisor, Other) 
  • Letter delivery method (upload directly to TMDSAS, Interfolio or regular mail) 
  • Email address of evaluator if he/she will upload directly to TMDSAS 
  • Whether or not you release your right of access to the letter

*TMDSAS cannot change your evaluator without all information listed above. Without this, your request will be delayed.

My application has already been submitted but I would like to add another school. How can I do this? 

 

If you would like to select another school for the application, you can send us an internal message via the application. 

My applicant liaison asked me to review my PCR for deficiencies, what does this mean?  

 

Applicant liaisons request that all applicants review the Prescribed Coursework Report created for their application after the processing of their application. Learn more about your PCR and how to read it.

I've reviewed my PCR and it says that I'm deficient, what does this mean?  

 

The most important part of reviewing your PCR is checking to make sure we’ve coded all your courses the way you expected us to. If you have any questions about the way your coursework was coded, message your application liaison. They can help you work through the appeal process. Before submitting an appeal please verify that all course numbers were entered correctly and ask if you have any questions – liaisons may be able to help you resolve your coursework concerns without going through the appeal process. Read through some of the common reasons an applicant may be deficient on their PCR.

How do I check the status of my supporting documents?   

 

To review the status of your supporting documents – letters of evaluation, transcripts, and test scores: 

  • Log into your TMDSAS application 
  • Click on the [Status] link under the [Application Info] heading from the menu on the right-hand side of the application 
  • Scroll down until you reach the [Supporting Documents] heading 

How do I check the status of my application?  

 

To check your status, all you have to do is sign in to your application. Click on the [Status] link from the menu on the right-hand side of the application. The [Status] link is the first option under the [Application Info] heading.  

The top portion titled [Section Status] shows the date each section of the application was completed/last saved. To see the status of your supporting documents, scroll down towards the bottom of the page until you reach the [Supporting Documents] heading. If a document has been received, the receive date will appear next to the document name.

I had my supporting documents sent to TMDSAS before I submitted my application, will the received dates show up on my status page?   

 

Yes, documents will show as received as soon as TMDSAS has processed them. We cannot mark transcripts or letters as received until you have completed the [Colleges Attended] and [Letters of Evaluation] sections. Once you have completed these sections, we will be able to mark your items as received.  

Please be patient and check your status page regularly. Given the number of applications TMDSAS receives, we regret we cannot verify receipt of materials by phone or email. Such inquiries significantly slow down the process.

What if I have a question about my secondary application?   

 

TMDSAS does not handle secondary applications. Any questions related to secondary applications should be directed to the individual school.

A change in my Felonies & Misdemeanors status has occurred since submitting my application.  

 

 

After the date of submission of your TMDSAS application, if you are charged, convicted of, plead guilty, or no contest to a felony or misdemeanor crime, you must inform TMDSAS as well as the admissions office of each school to which you have applied. 

You must notify TMDSAS and each school within ten business days of the occurrence of the criminal charge or conviction. Failure to disclose this information could result in the rejection of your application, withdrawal of any offer of acceptance, dismissal after enrollment, or rescission of any degrees granted. 

I've been the subject of a disciplinary action since submitting my application.   

 

After the date of submission of your TMDSAS application, if you become the subject of an institutional action or disciplinary action by a State Licensure Board, you must inform TMDSAS as well as the admissions office of each school to which you have applied. 

You must notify TMDSAS and each school within ten business days of the occurrence of the institutional action. Failure to disclose this information could result in the rejection of your application, withdrawal of any offer of acceptance, dismissal after enrollment, or rescission of any degrees granted.

How do I establish a proxy?   

 

If you will be unavailable (e.g. foreign travel) at any time during the application process, you should instruct and grant authority to a parent or other individual to act on your behalf. You must notify TMDSAS of this designation by sending a message through the application internal messaging system. 

How do I withdraw my application?  

 

If your application has not been transmitted (Status = TMDSAS Processing), then you must send a withdrawal request via internal messaging service by logging into your application and clicking on the “Send Message” button. 

If you choose to withdraw your application after transmission from one or more schools, you must notify each school via email and TMDSAS by logging into your application and clicking on the “Send Message” button. 

Once you have made a final decision on the school you plan to attend, you have the obligation to promptly withdraw your application from all other schools. 

Reinstating a withdrawn application: to reinstate an application, send an internal message and include the schools to which you would like to send your application.