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Transcripts

Remember, transcripts are not due at the time you submit your application. In fact, if you send in your transcripts prior to our request, TMDSAS will not keep them on file. Save time and money by sending in transcripts only when requested by TMDSAS!

stop - don't send transcripts yet!

WAIT! Do not send your transcripts to TMDSAS unless we’ve requested them!

Transcript requests will typically go out after interviews to the following applicants:

  • Dental, medical, and podiatry applicants who have been accepted 
  • Veterinary applicants who have been interviewed

Did you receive an email notification requesting your transcripts?

You do not need to wait until the end of the fall term to send your transcripts. 

 

Once transcripts are requested, be prepared to submit them for all institutions you’ve attended.

[NOTE] TMDSAS validates all coursework completed by the application deadline; this means transcripts are only required for coursework completed by the deadline. However, you need to update your planned coursework grades on the application as soon as they are available.

 

If you received a request to submit transcripts


Submitting Your Transcripts

(Only when requested by TMDSAS OR if you are in a special/assured program, have foreign coursework, or are enrolled in Academic Fresh Start!)

Follow these guidelines when submitting transcripts to TMDSAS:

  • Complete the [Colleges Attended] section first.
    • You must complete the [Colleges Attended] section prior to sending us your transcripts. Completing this section creates the necessary placeholders that allow us to upload your transcripts once received.
  • Have transcripts sent.
    • You must arrange for an official electronic transcript (preferred) or a sealed, official physical transcript to be sent directly to TMDSAS.
    • We strongly recommend that electronic transcripts and transcripts sent by mail be accompanied by a TMDSAS Transcript Request Form (see below).
    • One official transcript is required from every regionally accredited U.S., U.S. Territorial, or Canadian college attended. This includes:
      • Colleges at which you took a course, even if transfer credit was later accepted by another school.
      • Community colleges or universities where you took Dual Credit courses. (Important note: If your transcript shows the dual credits as a lump sum, you will need to reach out to your school requesting official documentation from the registrar detailing each dual credit course breakdown (prefix, number, course name, credit hours, etc.).
    • You can also send it yourself. TMDSAS will accept a transcript sent by an applicant as long as it is in the official sealed envelope from the registrar's office.
      • Transcripts submitted by applicants cannot be more than a year old from the dated submitted to TMDSAS.
  • Check your status:
    • It is your responsibility to verify and ensure that TMDSAS has received all of your official transcripts.
    • TMDSAS sends an automatic email once your transcript has been uploaded into your application. 
    • Check the status of your transcripts by logging into your application and viewing the [Status] page. Scroll down towards the bottom of the page until you reach the [Supporting Documents] heading.
    • If a document has been received, the receive date will appear next to the document name. Remember that transcripts can take 30 days to be received and processed. Keep this in mind before contacting TMDSAS.

      important note

      Veterinary Applicants
      Please note: When the status updates to "IN" for "Interviewed," you will receive a request for transcripts, however, the status page continues to say “Transcripts not required at this time”.

 

Electronic Transcripts

TMDSAS accepts electronic transcripts from the following services:

  • Parchment
  • National Student Clearinghouse
  • Howdy Portal (Texas A&M University only)
  • Greenlight Locker (Dallas College only)

Refer to your registrar's office to verify your school's transcript service.

For Parchment, please use info@tmdsas.com when asked to enter an email address.

Electronic transcripts with expiration dates will not be accepted if they expire. The following service typically has a viewing expiration date and will not be accepted:

  • SPEEDE


important note

Electronic transcripts with expiration dates will not be accepted if they expire.

If you’re requesting electronic transcripts, make sure you ask your registrar to send it with a minimum 30-day opening period with no viewing expiration date.

 

Transcript Request Form

A Transcript Request Form is strongly recommended to ensure TMDSAS can quickly match your transcript(s) to your application.

  1. Print/attach the Transcript Request Form from the TMDSAS website or from the [Colleges Attended] section of the application.
  2. Fill out the Transcript Request Form.
  3. Submit to the registrar’s office of every accredited U.S. and Canadian college/university you have attended. If submitting an electronic transcript, most electronic transcript services give you the option to add attachments to your order. You can upload the Transcript Request Form as an attachment. 
  4. Be sure to advise the registrar’s office to enclose the Transcript Request Form (or TMDSAS ID# if requesting electronically) with your official sealed transcript and mail it directly to TMDSAS. Transcripts that are not accompanied by the Transcript Request Form can result in a delay in processing the document.

important note

Sending Your Transcripts with Recorded Spring Grades
If you have completed coursework in the Spring term (or Winter Term if on a quarter system), these grades must be recorded on your transcript. Remember that your transcript is not required at the time of submission.


Mail your transcripts to:

For Packages:

TMDSAS
210 W. 7th Street
Austin, TX 78701

For General Mail:

TMDSAS
P.O. Box 2175
Austin, TX 78768



Other Types of Transcripts

TMDSAS accepts all official transcripts, including the following types: Canadian transcripts, International transcripts, Military transcripts, Study Abroad transcripts, transcripts from Overseas U.S. Institutions, and Electronic transcripts. See glossary for a full description of each.

Refer to Entering Study Abroad Coursework for detailed information regarding study abroad and foreign coursework.

important note

Warning! Supporting docs
Do NOT send TMDSAS your supporting documents until you have completed the corresponding sections in the application. This information correlates to the Colleges Attended section of the application. This section creates the placeholder(s) needed to upload your transcripts to your application.

 

Transcript Requirements

  • Transcripts submitted to TMDSAS cannot be more than a year old - the print date cannot be more than a year from the time they are submitted.
  • Transcripts must be re-sent for each application cycle that you apply for even if you have not completed additional coursework.
  • You can mail the transcript yourself as long as it remains in a sealed envelope from the registrar.

 

Applying through a Special/Assured Program

(JAMP or an Early Decision Program)


Applicants to a program with an expedited deadline include:

To submit your transcripts for a special program please see the information above.

 

Foreign Coursework

(Not Study Abroad)

TMDSAS accepts all official transcripts, including the following types: Canadian transcripts, International transcripts, Military transcripts, Study Abroad transcripts, transcripts from Overseas U.S. Institutions, and Electronic transcripts. See glossary for a full description of each.

Refer to Entering Study Abroad Coursework for detailed information regarding study abroad and foreign coursework.

To submit your foreign coursework transcripts please see the information above.

 


Academic Fresh Start Coursework

To submit transcripts for your Academic Fresh Start coursework please see the information above.

 

If you are NOT applying through any of the programs mentioned above


Only send transcripts when prompted to do so by TMDSAS.

Remember, transcripts are not due at the time you submit your application. In fact, if you send in your transcripts prior to our request, TMDSAS will not keep them on file. Save time and money by sending in transcripts only when requested by TMDSAS! Once transcripts are requested, be prepared to submit them for all institutions you’ve attended.

 

Inside Health Education

Advisors/Pre-Dent/Pre-Med/Pre-Vet/TMDSAS/Transcripts

What to Expect When TMDSAS Requests Transcripts

Starting in EY2021, transcripts should not be submitted to TMDSAS until they are requested. When TMDSAS member institutions begin to extend offers of acceptance on October 15, TMDSAS will reach out to admitted applicants to collect transcripts.

 

Snow

Bring your questions to the weekly TMDSAS Office Hours sessions.


Live Every Tuesday at 1 pm CT


Watch recordings of previous sessions

 

FAQs

 

Do my transcripts have to be received by TMDSAS before I can submit my application?   

 

No, you can submit your application without your transcripts. 

When do I need to submit my transcripts to TMDSAS? 

 

Transcripts should be sent only when requested by TMDSAS.

TMDSAS will send a transcript request to dental and medical applicants who have been accepted and veterinary applicants who have been interviewed.

Transcripts submitted prior to the request are not guaranteed to be kept on file, and TMDSAS will not confirm the receipt of these transcripts.

If you are applying to an Early Decision Program or as an Academic Fresh Start applicant, please refer to the instructions provided.

How will I receive the transcript request from TMDSAS?  

 

If you are a dental or medical applicant who has been accepted or a veterinary applicant who has been interviewed, be on the lookout for an automated email from TMDSAS requesting your transcripts.

Check your spam/junk folders if you don't see an email from info@tmdsas.com in your inbox.

Will TMDSAS delay the processing of my application if they have not received my transcripts?   

 

No, TMDSAS will not delay the processing of your application for transcripts or any other supporting documents. As supporting documents are received we will process them and forward them to the schools.

Do I need to send in my transcripts to update my grades/coursework?  

 

No, we don’t need your transcripts for you to update your coursework.

You can manually update your grades by changing the 'NY - Not Yet Reported' grade with a letter grade in the [College Coursework] section].

If you need to add/remove courses in this section, send a message to TMDSAS via the internal messaging system in the TMDSAS Application Portal.

Should I send in my high school transcript for my AP credits?

 

No. TMDSAS does not need your high school transcript. If you were granted AP credit, those credits should be listed on your college/university institution transcript. For questions about AP credit, please review the Coursework Section of the Application Guide, and Putting the "AP" in Your Application.

The transcript delivery service says my transcript has been "received" by TMDSAS, but my transcript status still says "NOT RECEIVED" in the [Status] section of the application.

 

Once "received" by our team, your transcripts will go into a queue for processing.

It can take up to 30 days for transcripts to be received and processed.

Please allow the appropriate amount of time before contacting TMDSAS via the internal messaging feature in your application portal.  

Hang on to the delivery confirmation email you received from your school or transcript delivery service. Watch the TMDSAS Office Hour: Transcripts Explained to see how you can use this delivery confirmation to predict when you can expect to hear back from TMDSAS! 

How will I know when my transcripts have been received?   

 

You will receive an email notification from TMDSAS once TMDSAS processes and uploads your transcript to your application. Only then will your transcript status in the [Application Status] page change to "received" and reflect the date your transcript was uploaded to your application. Review Checking the Status of Your Letters, Scores, and, Transcripts.

I received the email request for transcripts, but when I check my [Status] page, it reads "Not required at this time". Am I supposed to send in my transcripts?    

 

It is normal for veterinary applicants to see this message. You can disregard this message if you have been interviewed and you received the TMDSAS email request for transcripts. Unfortunately, you won't be able to see the transcript status on this page (until you've been accepted), but you will receive an email notification once a transcript finishes processing and uploads to your application. Refer to the processing times to get an idea of when you can expect to receive an email notification from TMDSAS.

My school charges for transcripts after I graduate, can I send my transcript early?  

 

Instead of applicants sending transcripts before they are requested by TMDSAS, we recommend that applicants have an official transcript mailed to themselves. Keep the transcript sealed and then mail it to TMDSAS when requested.

How can I check to see if the transcript service my school uses will be accepted?

 
  • TMDSAS accepts electronic transcripts from Parchment, National Student Clearinghouse, Howdy (Texas A&M University) and Greenlight Locker (Dallas College). For more information about the institutions they serve and how to arrange delivery of your electronic transcript, see here:

 

National Student Clearinghouse: https://www.studentclearinghouse.org/

Parchment: https://www.parchment.com/order/my-credentials/

Texas A&M University Howdy Portal:

https://howdy.tamu.edu/uPortal/normal/render.uP

Greenlight Locker: https://www.dcccd.edu/services/onlineservices/transcripts/pages/electronic.aspx

 

Does TMDSAS accept transcripts from National Student Clearinghouse or Parchment services?   

 

Yes, TMDSAS accepts transcripts from both of these services. Refer to your registrar's office to verify your school's transcript service.

For Parchment, TMDSAS must be manually entered. Please use info@tmdsas.com as the email address for TMDSAS to prevent processing delays.

I sent my transcript without the Transcript Request Form, will TMDSAS still accept my transcript?  

 

While TMDSAS will accept transcripts that are not attached to TMDSAS Transcript Request Forms, TMDSAS is not responsible for transcripts that cannot be matched to your application due to the absence of a TMDSAS Transcript Request From. You are strongly encouraged to utilize these forms.  Be sure to inform the registrars that this form should be attached to the transcript when it is sent to TMDSAS. 

We also strongly recommend that you request personal copies of your transcripts for your use in completing the [College Coursework] section of your application.

I sent my transcript awhile back but it hasn't shown on my [Status] page that it has been received.   

 

Remember, transcripts can take up to 30 days to be received and processed. Please allow for the appropriate amount of time before contacting TMDSAS.

Also check to be sure that your electronic transcript was not sent with an expiration date. Transcripts that have expired will not be accepted.

I'm a reapplicant, do I have to resend the transcripts I submitted last cycle even though I haven't taken additional coursework since then?   

 

Yes, transcripts must be resent for each application cycle that you apply for even if you have not completed additional coursework. But remember, only if TMDSAS has requested that you send your transcripts will you need to send them!

Which mailing address should I use to send my transcript to TMDSAS? 

 

You can submit physical mail to:

For Packages:

TMDSAS
210 W. 7th Street
Austin, TX 78701

For General Mail:

TMDSAS
P.O. Box 2175
Austin, TX 78768

 

I can't get an official copy of my foreign transcript.   

 

If you are unable to submit an official transcript from your foreign institution you can submit an unofficial copy from your personal records. Please note that if you took courses from a US institution abroad, you must provide an official transcript.

It is recommended that you have the transcript reviewed by a foreign evaluator so that your credit is awarded properly.  There are a few different services you can use including: NACES, National Association of Credential Evaluation Services or AICE, Association of International Credential Evaluators. Inc.

What if my transcripts don't arrive within 30 days of the transcript request? Will this negatively affect my acceptance offer?

 

It is preferred that your transcripts be sent within 30 days of receiving the email request. However, if you are unable to get them in within this time, you will not be penalized for sending them after the 30-day period. Nor will this affect your pre-match offer or acceptance offer!

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