Appendix
A
Applicant User Agreement
Applicants will review and agree to the following before proceeding with the application:
On Policies and Procedures Disclosures
- I have read and agree to the TMDSAS policies and procedures.
- I understand it is my responsibility to observe all deadlines.
- I have accessed the TMDSAS Application Guide and will use it to complete my application.
On Communicating with TMDSAS
- I am responsible for reviewing and responding to messages sent through the TMDSAS Instant Message service via the application portal as this is the official mode of communication with TMDSAS.
- I will observe professionalism throughout the application process.
- I will identify myself properly and honestly when communicating with TMDSAS and member institutions.
- I understand that information about my application can only be provided to the applicant.
- I understand that it may take two business days to receive a response to my written inquiries.
On Technical Considerations
- I understand that once the application fee has been paid, my application will be submitted to TMDSAS.
- I understand that I am able to submit only one application per entry year.
- I understand that each page will time out after 60 minutes and it is my responsibility to review that each section has been completed to my satisfaction prior to submitting my application.
- I understand that TMDSAS recommends I print my application and review it in its entirety for completeness prior to paying and submitting in order to avoid having an incomplete application.
- I understand that TMDSAS does not issue refunds under any circumstances.
On Letters of Evaluation & Test Scores
- I understand that letters of evaluation can take up to 10 days for receipt and processing, and I will keep this in mind before contacting TMDSAS.
- I understand that letters of evaluation and test scores are not required for processing, as my application will be transmitted to my select schools without them. However, I also understand many schools may not process my application until these items have been received.
On Coursework Grades
- I understand that unless I fall into one of the following categories, my Spring 2024
grades must be entered before I can submit my application:
- I am a graduate student who will not receive grades until after June 1st.
- I attend a school that follows the quarter system (most recent Winter grades then required).
- I am taking Study Abroad coursework and grades will not be available until after June 1st.
On Transcripts
- I understand that transcripts should not be submitted until they have been requested
by TMDSAS via email. Transcripts sent prior to request will not be kept on file.
- EXCEPTION: If I am an applicant to a special program with an expedited deadline (Early Decision Program, JAMP, etc.), or elected the Academic Fresh Start Provision, or have completed foreign coursework, I will send transcripts to TMDSAS once my Spring 2024 grades are available.
On Entering Coursework
- I will utilize the Course Listings and Coursework Descriptions pages on the TMDSAS website when coding and completing the college coursework section of my application.
- I will review the College Coursework section of my application after transmission for changes made to course coding during processing. Please review policy Appealing Course Coding Decisions Made in Processing for more information about the appeals process.
- I will enter my coursework exactly as it appears on the institution’s transcript from which I initially received the credit.
- I understand that once my coursework has been validated to my transcripts, there may be additional changes to my PCR.
Addendum B-1
Application Certification Statements
Applicants will review and agree to the following before submitting their application:
- I certify that the information in this application and all attachments are complete
and correct to the best of my knowledge and belief. I authorize the Texas Medical
and Dental School Application Service (TMDSAS) and any dental, medical, podiatric,
or veterinary school to which I am applying to verify the information I have provided.
- I further understand that this information will be relied upon by TMDSAS and officials
of the dental, medical, podiatric, and veterinary schools in determining my residence
status for admission and later for tuition purposes and that submission of false information
is grounds for rejection of my application, withdrawal of any offer of acceptance,
dismissal after enrollment, or rescission of any degrees granted.
- I certify that I will report to TMDSAS any event which occurs subsequent to filing
this application but prior to matriculation that would alter any answer provided on
my application. I understand that failure to do so is grounds for rejection of my
application, withdrawal of any offer of acceptance, dismissal after enrollment, or
rescission of any degrees granted.
- I further certify that all written passages, such as the personal statement, optional
essays, essays required of dual-degree applicants, and descriptions of employment/activities
are my own and have not been composed or generated by a third party. Quotations are
permitted if the source is cited.
- I have read, understand and agree to comply with TMDSAS Instructions, including the
statements that I am responsible for monitoring and ensuring the progress of my application
process, by frequently checking the [Status] page of my application. I also understand
that I am responsible for knowing and understanding the admissions requirements for
each school to which I am applying, and that I am not eligible for a refund of TMDSAS
fees if I do not meet the admissions requirements of the schools.
SCHOOL ADMISSION ACTIONS - I understand that all actions on admission to a professional program are the prerogative
of each individual professional school.
APPLICATION IRREGULARITIES - I understand that application irregularities are documented by TMDSAS and member schools
and are reported to the Association of American Medical Colleges, American Dental
Education Association, American Association of Osteopathic Medicine, Association of
American Veterinary Medical Colleges, American Podiatric Medical Association, and other appropriate professional organizations.
CRIMINAL BACKGROUND CHECKS - I understand that, in accordance with the individual school's policy, some or all
TMDSAS participating schools require a criminal background check on applicants as
a condition of admission or matriculation.
SUBSEQUENT LEGAL OR INSTITUTIONAL ACTIONS - I understand that I am required to notify TMDSAS and the Admissions Office of each
school to which I apply if I am charged, convicted of, plead guilty, or no contest
to a felony or misdemeanor crime after the date of my original application submission.
I understand that this notification must be in writing and occur within ten (10) business
days of the occurrence of the criminal charge or conviction. Failure to do so is grounds
for rejection of my application, withdrawal of any offer of acceptance, dismissal
after enrollment, or rescission of any degrees granted.
- I understand that I am required to notify TMDSAS and the Admissions Office of each
school to which I apply if I become the subject of an institutional action or state
licensure board action after the date of my original application submission. I understand
that this notification must be in writing and occur within ten (10) business days
of the occurrence of the institutional action. Failure to do so is grounds for rejection
of my application, withdrawal of any offer of acceptance, dismissal after enrollment,
or rescission of any degrees granted.
OCCUPATIONAL LICENSE STATEMENT - Texas state law requires entities providing education programs that lead to an initial
occupational license to notify each applicant or enrollee: (1) that an individual
who has been convicted of certain criminal offenses may potentially render that person
ineligible for issuance of an occupational license upon completion of their educational
program; (2) of the current guidelines by an applicable licensing agency regarding
an individual’s ability to be licensed; (3) of any other state or local restriction
or guideline used by a licensing authority to determine eligibility of an individual
who has been convicted of an offense to be licensed; and (4) of the right to request
a criminal history evaluation letter from the applicable licensing agency. If an applicant
or enrollee is accepted to an educational program, that individual should contact
that institution should he/she need additional information or guidance.
TECHNICAL STANDARDS - Texas public dental, medical, podiatric, and veterinary institutions are required
to develop and publish technical standards for the admission, retention, and graduation
of students, in accordance with legal requirements. I have reviewed and am aware of
the technical standards for each institution to which I have included in my [Select
Schools] page; furthermore, I understand that, in the event that I am unable to meet
the requirements, with or without reasonable accommodations, I may be unable to meet
the requirements of the degree.
RELEASE OF INFORMATION - Any information published by TMDSAS that is related to dental, medical, podiatric,
and/or veterinary school applications is done so with aggregate statistics. TMDSAS
may also share personally identifiable data with peer not-for-profit organizations,
certifying boards, licensing bodies, and other organizations involved in health education
for research, eligibility determination, verification, and credentialing purposes.
- If I am accepted to one of the TMDSAS member schools, I hereby authorize the release
of information contained within or related to my application for admission to private
entities or individuals who award scholarships or other financial aid to students
attending that institutuion. I understand that by selecting 'Yes' and submitting this
page that I am providing my electronic signature to release the information in this
application for scholarship and financial aid purposes. I understand that NOT checking
the box below will prevent the release of this information for scholarship or funding
purposes.
MENINGITIS ACKNOWLEDGMENT - The Texas Legislature requires all public institutions of higher education in Texas
to notify all new students about bacterial meningitis. Click this link to the required information that you must review and certify that
you have received.
AAMC RELEASE - I understand that any medical school in which I enroll may release my relevant student
records to the AAMC for inclusion in the AAMC Student Records System (SRS), a secure,
centralized enrollment database on the national medical student population. Access
to SRS is limited to medical school administrators and select AAMC staff. The student
records released to the AAMC may include information about my enrollment status, attendance,
degree program, graduation plans, and demographic and contact information. Released
student records will not include information about my academic performance, such as
coursework grades or test scores. The AAMC uses SRS data for accreditation purposes,
data services, outcomes studies, program evaluations, research projects, and other
data activities in support of the medical education community and may release the
data to a limited number of third parties. All AAMC uses and release of data will
be consistent with the AAMC’s privacy policies. I have read and agree to the AAMC Release statement.
SELECTIVE SERVICE - Federal law requires that most male U.S. citizens (regardless of where they live), age 18-25, register with the Selective Service. Generally, any man who is required to register with Selective Service must do so to receive federal student aid, and numerous institutions require Selective Service registration to enroll publicly-funded institutions, or to qualify for state or institutional financial aid. The Veterans Health Administration requires Selective Service registration as an application requirement for males. While this requirement is not new, it is being rigorously enforced in VA Hospitals, so students who do not meet this requirement cannot participate in rotations at VA Hospitals. I understand that by checking this box that I am providing my electronic signature to certify that I have received notification about the importance of Selective Service registration.
C
Approved Application Changes Post-Submission
Yes: TMDSAS will make the change. Send a message via your TMDSAS Application Portal Messaging System.
No: TMDSAS will not make any changes.
Update: Changes will not be made on the application. TMDSAS will provide an update uploaded
to application file. Send a message via your TMDSAS Application Portal Messaging System.
*Excluding Essay: TMDSAS will update the original answer selection, but will not update
the essay. A generic template in the short-response will be provided.
*Last updated 04/15/2024
| Application Section | Specific Areas | Changes: Yes/No/Update |
| Account Information | Creating or activating an account | Yes |
| Application History |
Add TMDSAS Application History If Schools Not Included (excluding essay) |
Yes |
| Application Status |
Withdraw Application Following Applicant Request Reinstate Withdrawn Application Following Applicant Request |
Yes Yes |
| Colleges Attended Questions |
Fresh Start Information Fresh Start Coursework Deletion Release of Information |
Yes Yes Yes |
| College Coursework |
Grades/Hours Academic Status Courses Last Time Taken Edit Terms Attended |
Yes Yes Yes Yes Yes |
| Colleges Attended |
Add/Remove School Adjust Dates Attended Fix Graduation Date/Status Add Major/Minor Non-Degree Seeking |
Yes Yes Yes Yes Yes |
| Contact Info |
Adding a Previous Name Correcting a Misspelled Name Legal Name Change Update Address Capitalization of Names |
Yes Yes Yes Yes No |
| Demographic |
D.O.B. Place of Birth |
Update Update |
| Education History | Non-Traditional (excluding essay) Education Interruptions (excluding essay) Disciplinary Action |
Yes Yes Update |
| Essays |
Personal Essay Personal Characteristics Optional Essay |
No No No |
| Felonies & Misdemeanors |
Question: Are you currently under charge or have you ever been convicted of a felony or misdemeanor, or have you ever received a felony or misdemeanor deferred adjudication? |
Update |
| Financial Information |
% of College Expenses |
Update |
| High School |
High School Name Graduation Date ACT/SAT Dates or Scores |
Update Update Update |
| Letters of Evaluation |
Individual Letter Writer Information Change To or From Committee Packet Add/Delete an Extra Letter |
Yes Yes Yes |
| Meaningful Experiences |
Activities |
No |
| Military Service |
Entrance/Discharge Dates |
Update |
| Parent/Legal Guardian |
Family Contact Information Parent Doctor Designation Parent Physician Question: Name, Relationship, Medical School, Degree Type, and Date
of Graduation |
Update Yes Yes Yes |
| Personal Biography (Activities) |
Academic Recognition |
No |
| Planned Activities |
Activities |
No |
| Proof of Residency |
Correcting VISA Information Residency Status |
Update Yes |
| Residency Documents |
Add/Remove/Edit Residency Documents Provided by Applicant |
Yes |
| Select Schools* |
Add/Remove TMDSAS Schools to Apply to, Based on Applicant Request. Add/Remove Non-TMDSAS Schools |
Yes No |
| Significant Person |
Add/Edit Information for Significant Person |
Yes |
| Socioeconomic Info |
Socioeconomic questions |
Update |
| Tests: DAT/MCAT/GRE |
AAMC ID/DENTID Test Dates |
Yes Yes |
| Transcripts |
Add/Remove Change Dates Attended |
Yes Yes |
| Upload Photo |
Upload photo |
Yes: only by request of TMDSAS when current photo is missing or does not meet requirements |
D
Prerequisite Coursework Definitions
Biology
Includes all biological science courses applied toward a baccalaureate degree in traditional science fields. Courses coded as Biology can include but are not limited to these topics/subject matter:
| Anatomy Bacteriology Biology *Biomedical/Bioengineering Biophysics Biotechnology Botany Cell Biology Ecology |
Genetics Histology Immunology Microbiology Molecular Biology |
Neuroscience Parasitology Pathophysiology Physiology Virology Zoology |
Please note: Courses that are introductory, elementary, and/or for non-science majors may count
toward BCPM GPA, however, science courses intended for non-science majors will not
count towards pre-requisite coursework requirements for the TMDSAS schools.
*Only if the course material is a primary biology topic – if not, see Engineering definition.
Chemistry
Includes all General Chemistry courses applied toward a Baccalaureate degree in traditional science fields. Courses coded as Chemistry can include but are not limited to these topics/subject matter:
| Analytical Chemistry *Chemical Engineering General Chemistry Inorganic Chemistry Physical Chemistry |
Please note: Courses that are introductory, elementary, and/or for non-science majors may count
toward BCPM GPA, however, science courses intended for non-science majors will not
count towards pre-requisite coursework requirements for the TMDSAS schools.
*Only if the course material is a primary chemistry topic – if not, see Engineering
definition.
Organic Chemistry
Includes all Organic Chemistry courses applied toward a Baccalaureate degree in traditional science fields. Courses coded as Organic Chemistry can include but are not limited to these topics/subject matter:
| Organic Chemistry Bio-Organic Chemistry |
Please note: Courses that are introductory, elementary, and/or for non-science majors may count
toward BCPM GPA, however, science courses intended for non-science majors will not
count towards pre-requisite coursework requirements for the TMDSAS schools.
Biochemistry
Must be a course that is applied toward a baccalaureate degree in any traditional science field. Cannot be an introductory course. The course may be taught in the Biology, Biochemistry or Chemistry department. The following courses will count towards the prerequisite:
| Biochemistry |
Please note: Courses that are introductory, elementary, and/or for non-science majors may count
toward BCPM GPA, however, science courses intended for non-science majors will not
count towards pre-requisite coursework requirements for the TMDSAS schools.
Physics
Includes all physics courses applied toward a baccalaureate degree in any traditional
science field. Can be algebra- based or calculus- based Physics. If a Physics course
is taught in a department other than Physics, further review will need to be done
to determine whether they fulfill the requirement.
| Physics |
Statistics
Most acceptable statistics courses are taught in the Statistics or Math department
of your institution. Additionally, the following topics must be covered to fulfill
the requirement:
| Statistics |
- Inferential Statistics
- Descriptive Statistics
- Multivariate Methods
- Hypothesis Testing
- Linear Models & Regression
If a Statistics course is taught in a department other that Math or Statistics, further
review may be required to determine whether they fulfill the requirement.
English
Any course that fulfills a general education English requirement of a baccalaureate
degree will be accepted. Reading or writing intensive courses taught in the Humanities
may also be considered.
| English Rhetoric (Does not include speech) Literature Composition |
Remedial, developmental courses, or "English as a Second Language" courses will not
fulfill the requirement.
Animal & Agriculture Sciences
Any course listed below. These courses will only be included in the BCPM GPA for Veterinary
applicants only.
| Agriculture Science (AGSC/AGRI Departments) Agronomy Animal Science Avian Science Botany Dairy Science Entomology Equine Science Food Science Horticulture |
Livestock Marine/Aquatic Science Poultry Plant Science Soil Science Vet Medicine Wildlife Zoology |
Mathematics
Any course listed below or taught in a Math department (aside from Statistics). Please note: Mathematics courses do not count towards your prerequsities, however, they will be
included in the BCPM GPA.
| Algebra Applied Mathematics |
Engineering
Any course taught in the Engineering department. All engineering courses will be included
on the Prerequisite Coursework Report (PCR), but will not be included in the BCPM
GPA. Engineering courses will be included in a separate engineering GPA. Please note: If an engineering course is already approved as a pre-requisite, it will be coded
as the section it falls under (Biology/Chemistry/Physics) and included in the BCPM
GPA.
| Aerospace Engineering Biomedical/Bioengineering Chemical Engineering Civil Engineering Electrical Engineering Environmental Engineering Nuclear Engineering |
Other Science
Courses coded as Other Science typically fall into these categories. This is not a
complete list, and depending on the department or subject matter covered, a course
may be classified differently.
Please note: Other Science courses do not count towards your prerequisites and will typically not
be included in the BCPM GPA. For more information about BCPM GPA and course exceptions, please review the GPA Information section.
Behavioral Sciences/Social Sciences:
Environmental Science Health Science:
|
Natural and Physical Sciences:
|
Non-Science
Courses coded as Non-Science can include but are not limited to these topics/subject
matter. Please note: Non-Science courses do not count towards your prerequisites and will not be included
in the BCPM GPA.
| Archeology Architecture Art Astrology Behavioral Science Bioethics Business Communications Cultural Geography Economics Education |
Emergency Med-Tech Ethics Ethics Fine Arts/Acting First Aid Foreign Languages Geography Government History Humanities Law |
Library Science Linguistics Philosophy Political Science Religion Social Ethics Sociology Speech Special Studies |
E
Requirements for BCPM Inclusion
Biology
Courses taught in the departments of an undergraduate institutions typically regarded as biological in nature. Depending on the institution, these departments might include the following:
| Anatomy Bacteriology BIology Biomedical Engineering Biophysics Biotechnology Botany Cell Biology Ecology |
Genetics |
Neuroscience |
In addition, certain courses from other departments may be considered for the BCPM
GPA.
Consideration of courses not in traditional biological departments will be made on an individual basis by TMDSAS staff. Outside content experts may be consulted in some cases.
Chemistry / Organic Chemistry / Biochemistry
Courses taught in the chemistry, organic chemistry, and/or biochemistry departments of an undergraduate institution. Depending on the institution, other departments where applicable courses might be taught include the following:
| Analytical Chemistry Biochemistry Chemical Engineering General Chemistry Inorganic Chemistry Physical Chemistry |
Consideration of courses not in traditional chemistry departments will be made on
an individual basis by TMDSAS staff. Outside content experts may be consulted in some
cases.
Physics
Courses taught in the physics departments of an undergraduate institution. In addition, certain courses from other departments may be considered for the BCPM GPA if the course content is essentially physics in nature. Examples of this may include:
| Engineering Mechanical Engineering |
Consideration of courses not in traditional physics departments will be made on an
individual basis by TMDSAS staff. Outside content experts may be consulted in some
cases.
Mathematics
Courses taught in the mathematics and/or statistics departments of an undergraduate institution.
| Algebra Applied Mathematics Calculus Statistics |
Consideration of courses not in traditional mathematics/statistics departments will
be made on an individual basis by TMDSAS staff. Outside content experts may be consulted
in some cases.
Animal and Agriculture Sciences
Courses taught in the Animal and/or Agriculture Science departments. These courses will be included in the BCPM GPA for Veterinary Applicants only.
|
Agriculture Science (AGSC/AGRI) |
Livestock |
F
Entering Study Abroad Coursework in the TMDSAS Application
Definition of a “Study Abroad” experience:
You are a student at a U.S. college/university and you go abroad to study at a foreign institution for a period of time (summer, one semester, or an entire academic year). Typically, study abroad experiences do not result in the awarding of a degree from the foreign institution. Study abroad experiences can be sponsored by your primary college/university, another college/university in the U.S., or by a commercial study abroad company (such as ISA – International Study Abroad, Inc.).
Identify which of the following study abroad scenarios best matches your situation
and follow the directions listed in RED when completing the TMDSAS online application.
SCENARIO 1
The individual coursework from your study abroad experience is listed on the transcript of your primary U.S. college/ university.
Example: You are a student at the University of Texas at Austin and the individual coursework from your study abroad experience is listed on the UT Austin transcript with course designations and credit hours awarded.
In this case, you will enter the courses indicated on your UT Austin transcript as
courses from UT Austin for the semester in which they are listed. Enter the courses
exactly as they appear on the UT Austin transcript into the TMDSAS application. TMDSAS must receive an official transcript from UT Austin but
will NOT need a transcript from the foreign institution.
SCENARIO 2
The individual coursework from your study abroad experience is listed on the transcript of a different U.S. college/ university (one other than your primary institution).
Example: You are a student at Baylor University but the courses from your study abroad experience are not listed on the Baylor transcript but were credited through the University of Nebraska and are listed on a transcript from that school. Alternatively, the credits may appear on the Baylor transcript as transfer credit from the University of Nebraska.
In this case, you will enter the University of Nebraska as one of your colleges/universities
attended and enter the courses included on the U of N transcript into the TMDSAS application
just as they are listed on that transcript. TMDSAS will need an official transcript from the University of Nebraska but will NOT
need a transcript from the foreign institution.
SCENARIO 3
The individual coursework from your study abroad experience is NOT listed at all on any U.S. college/university transcript but only on a transcript from the foreign institution you attended.
Example: You are a student at Lamar University and you went to France to study culinary arts during the summer of 2016. The courses you took in France did not transfer to Lamar and therefore are not on that transcript nor are they on any U.S. college/university transcript.
In this case, you will NOT enter the individual courses into the TMDSAS application
at all since they were only credited by a non-U.S. institution. TMDSAS will NOT need
a transcript from the foreign institution. The study abroad experience with details on the courses you took can be entered in various places in the TMDSAS application depending on the type of courses and experiences you had during the program.
SCENARIO 4
The coursework from your study abroad experience is ONLY listed on your U.S. institutional transcript as LUMP SUM credit with no individual course designations, credit hours awarded, or grades.
Example: You are a student at Austin College and you participated in a study abroad experience during your junior fall semester. The AC transcript simply lists “Study Abroad at Beijing University” with a total of 14 credit hours awarded/transferred but with no course titles or grade designations.
In this case, you will NOT enter the coursework into the TMDSAS application at all since they were only credited by a non-U.S. institution. TMDSAS will NOT need a transcript from the foreign institution. The study abroad experience with details on the courses you took can be entered in various places in the TMDSAS application depending on the type of courses and experiences you had during the program.
Definition of “Foreign” courses:
If you attended a foreign college/university (non-U.S. or Canadian) as a student at
that school with the intention of completing an academic program for which a certificate and/or
degree will be awarded, you should indicate such on your TMDSAS application by entering the institution,
semesters attended, all courses taken, and submitting a foreign transcript (official
or unofficial) to info@tmdsas.com.